Using Meeting Rooms for Interviews in Kula

Kula makes it easy to reserve meeting rooms when scheduling interviews. Follow the steps below to enable and use meeting rooms for interviews.

Set Up Meeting Rooms in Kula

1. Navigate to Settings > Interviews and scheduling > Meeting rooms

2. Click Connect Google Workspace to sync your organization's meeting room availability. Important notes to know:

   1. Customers without Google Workspace enabled
      If you haven’t already connected your Google Workspace, you’ll be prompted to do so when enabling meeting rooms.

   2. Customers with Google Workspace already enabled
      You may need to re-authenticate your Google Workspace to fetch the latest meeting room information.
      
      Both of these steps will appear automatically on the Meeting rooms settings page, so you can complete them as needed.

3. Toggle Enable meeting rooms for interviews to ON

   

Once enabled, Kula will automatically fetch available meeting rooms from your connected Google Workspace account. These rooms will be visible when scheduling interviews.

Scheduling an Interview with a Meeting Room

1. Go to the relevant Job

2. Open the candidate profile

3. Click Schedule interview

4. Choose either Manual or Self-schedule

5. Check the Book a meeting room box

6. Select a room from the dropdown list

   

   
   Once you select a meeting room from the dropdown, Kula will display the availability of that room by checking your connected Google Workspace calendar. This ensures you can pick a time that’s free for both the interviewer and the meeting room, avoiding double bookings or conflicts.
   

   

Once scheduled, the selected meeting room will appear as the location in the interview calendar invite.

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