How to set up Minimum Notice period for Self-Scheduling

The Minimum Notice feature ensures candidates book self-scheduled interviews with adequate advance notice, giving interviewers sufficient time for preparation and plan their schedules. This article walks you through setting up and configuring this feature for your organization.

What is Minimum Notice?

Minimum Notice is a scheduling buffer that requires candidates to book their interview slots at least a specified amount of time in advance. For example, if you set a 12-hour minimum notice period, candidates cannot book slots that start within the next 12 hours.

Configure minimum notice in Kula

Access scheduling preferences:

1. Go to Settings → Interviews and scheduling

2. Find "Scheduling preferences" section

3. Enable the "Minimum notice" feature

Configure notice duration

• Enter the desired number (e.g., 1, 2, 24)

• Select the time unit:

  • Hours: For same-day scheduling control (1-24 hours)

  • Days: For longer preparation periods (1-7 days)

How Minimum Notice Works in Self-Scheduling

When recruiters send self-schedule slots to candidates, the minimum notice period automatically filters available slots based on your configured settings.

For recruiters setting up self-schedule

When creating self-scheduling slots for candidates:

• The calendar view automatically disables slots within the minimum notice period

• You cannot select time slots that fall within the configured notice buffer

• When selecting a date/time range, the system automatically excludes the minimum notice period from your selection

Example: If minimum notice is set to 12 hours and the current time is Monday 2:00 PM:

• Calendar slots before Tuesday 2:00 AM will appear disabled

• You can only select slots from Tuesday 2:00 AM onwards

• This ensures all selectable slots respect the minimum notice requirementDynamic slot availability for candidates

Dynamic slot availability for candidates

Based on the minimum notice setup, available slots show up dynamically when candidates open the booking link. Every time a candidate clicks on the provided booking links, they will be able to see slots post the minimum notice period only.

How it works

1. Real-time filtering: When candidates open their booking link, the system calculates the current time and applies the minimum notice buffer

2. Dynamic updates: If a candidate returns to the booking page later, they may see different available slots based on the updated time calculation

3. Automatic exclusion: Slots within the minimum notice period are automatically hidden from candidate view

Example: If minimum notice is set to 24 hours

• Candidate first visits link: Monday 9:00 AM (sees slots from Tuesday 9:00 AM)

• Same candidate returns: Monday 2:00 PM (now sees slots from Tuesday 2:00 PM)