Managing Personal Integrations

Last updated: March 17, 2026

My Integrations is your personal integrations hub in Kula. It allows you to connect your mailbox, calendar, and Chrome extension to enable end-to-end hiring workflows — from emailing candidates to scheduling interviews and sourcing profiles directly from the web.

To access this page, navigate to Settings → My Settings → My Integrations.

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This page contains three sections:

  • Mailbox — connect your email account to send and track candidate communications

  • Calendar — connect your calendar to sync availability and schedule interviews

  • Kula extension for Chrome — install Kula Everywhere to source candidates from your browser and sync LinkedIn contacts.

Integration

What it does

Supported providers

Mailbox

Send emails to candidates, track replies, and appear in the From dropdown

Gmail, Outlook

Calendar

Sync availability, prevent scheduling conflicts, and enable interview scheduling

Google Calendar, Outlook Calendar

Kula Everywhere

Source candidates from LinkedIn, GitHub and more directly in your browser

Chrome (extension)

Mailbox

Connecting your mailbox allows Kula to send emails to candidates on your behalf, track replies, and log all communication to the candidate's profile. You can connect one mailbox at a time.

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  1. Supported providers

  • Gmail — connect your Google Workspace or personal Gmail account

  • Outlook — connect your Microsoft Outlook or Office 365 account

  1. What mailbox integration enables

  • Send emails directly from Kula to candidates

  • Track candidate replies under Candidate → Conversation

  • Appear in the From dropdown when sending emails or offer letters

  • Automatically log email communication to candidate profiles

  1. How to connect your mailbox

    1. Navigate to Settings → My Settings → My Integrations → Mailbox.

    2. Click the toggle next to your preferred provider (Gmail or Outlook).

    3. Sign in with your work email credentials.

    4. Grant the requested permissions.

Once connected, the status below your provider will display Connected.

Note: You can only connect one mailbox at a time. To switch providers, disconnect the current one before connecting a new one.

For a full setup guide including troubleshooting and FAQs, see: How to Connect Your Mailbox and Calendar in Kula → https://support.kula.ai/articles/7857760610-enabling-mailbox-calendar-integrations-in-kula

Calendar

Connecting your calendar allows Kula to sync your real-time availability, prevent double-booking, and enable interview scheduling. You can connect one calendar at a time.

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  1. Supported providers

    • Google Calendar — connect your Google Workspace calendar

    • Outlook Calendar — connect your Microsoft Outlook or Office 365 calendar

  2. What calendar integration enables

    • Sync real-time availability for interview scheduling

    • Prevent double-booking by checking Free/Busy status

    • Participate in interviewer pools for panel interviews

    • Block off interview slots during busy events or approved time off

    • Ensure interview invites are sent to the correct calendar

  3. How to connect your calendar

    • Navigate to Settings → My Settings → My Integrations → Calendar.

    • Click the toggle next to your preferred provider (Google Calendar or Outlook Calendar).

    • Sign in to your account.

    • Grant calendar access permissions.

Once connected, the status below your provider will display Connected. Your availability will sync automatically and interview scheduling will respect your working hours.

Note: You can only connect one calendar at a time. If you switch providers, disconnect the current calendar first.

For a full setup guide including troubleshooting and FAQs, see: How to Connect Your Mailbox and Calendar in Kula → https://support.kula.ai/articles/7857760610-enabling-mailbox-calendar-integrations-in-kula

Kula Extension for Chrome

The Kula extension for Chrome section lets you install and manage Kula Everywhere — a Chrome extension that allows you to source candidates directly from your browser and sync your LinkedIn contacts into Kula.

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  1. Install Kula Everywhere

    Kula Everywhere is a Chrome extension that lets you add candidates to Kula from LinkedIn, GitHub, and other platforms without leaving your browser.

    1. Click Install Kula Everywhere in the Kula extension for Chrome section.

    2. You will be redirected to the Chrome Web Store.

    3. Click Add to Chrome and confirm the installation.

    4. Once installed, the status in Kula will update to Installed.

Note: Kula Everywhere supports sourcing from LinkedIn, GitHub, and more. It must be installed in Chrome to use sourcing features from your browser.

  1. Sync with LinkedIn

    Once Kula Everywhere is installed, you can sync all your LinkedIn contacts into Kula in one click using the Sync your contacts option.

    1. Click Sync your contacts next to Sync with LinkedIn.

    2. Kula Everywhere will open in your browser and initiate the LinkedIn sync.

    3. All your LinkedIn connections will be imported into your Kula contacts.

    Note: You must have Kula Everywhere installed in Chrome before you can sync LinkedIn contacts. The Sync your contacts button opens an external link and requires the extension to be active.

PDF Fallback for Profile Parsing

Kula Everywhere includes a PDF fallback mechanism to ensure candidate details are captured even when standard profile parsing fails. When the extension cannot parse a profile using the standard method on a supported platform, it automatically switches to a PDF-based flow.

How it works

1.  When standard parsing fails on a supported platform, the fallback is triggered automatically.

2.  The profile page content is auto-downloaded as a PDF.

3.  The PDF is parsed to extract candidate information such as name, contact details, and experience.

4.  Improved error handling ensures parsed profiles remain stable, even during page refreshes or overlay interactions.

This means you can continue sourcing without interruptions, even when third-party page structures change or parsing breaks unexpectedly.

Current limitations

  • PDF download limit: Limited to 100 PDF downloads per account per month. Once the monthly limit is reached, the fallback stops triggering until the next billing cycle.

  • Not the default flow: The PDF fallback is only triggered when standard parsing fails. It does not run on every profile.

  • Parsing accuracy: PDF parsing accuracy may vary based on the quality and structure of the source page.

Best Practices

  • Connect both your Mailbox and Calendar before starting any hiring activity — Kula works best when both are active.

  • Use your official work email account for the mailbox integration to ensure compliance and proper tracking.

  • If you change your email or calendar password, reconnect your integrations immediately to avoid disruption.

  • Install Kula Everywhere if you actively source candidates on LinkedIn or GitHub — it significantly speeds up the sourcing workflow.

  • Sync your LinkedIn contacts periodically to keep your Kula contact database up to date.

Permissions

My Integrations is a personal settings page — each user manages their own mailbox, calendar, and Chrome extension connections independently. These settings are not visible to or manageable by other users or admins.

Need Help?

If you have questions or need assistance with setup, feel free to reach out at support@kula.ai or use the in-app chat for help.