How to set up the Microsoft Outlook Integration

Last updated: December 4, 2025

Sync your Outlook email and calendar with Kula to streamline candidate communication and interview scheduling.

What you can connect

Kula allows you to connect two separate Microsoft integrations:

  • Email (Mailbox): Sync emails with candidates and send messages through Kula

  • Calendar + Microsoft Teams: Schedule interviews, sync calendar events, and automatically generate Teams video conferencing links

Tip: You can connect both integrations or just one, depending on your needs. They work independently of each other. When you connect your calendar, Microsoft Teams video conferencing is automatically included!

How to connect your email

  1. Go to My settings: ̆Go to Settings page and select My integrations under My settings

  2. Find Microsoft email: Look for the Outlook Email under Mailbox section

  3. Click connect: Click the Toggle button next to the email integration

  4. Sign in to Microsoft: Enter your Outlook email address and password when prompted

  5. Review and accept permissions: You'll see a permissions screen (shown below). Review the permissions and click Accept

Email permissions explained

When you connect your email, Kula will request the following permissions:

What these permissions mean:

Permission

Why Kula needs this

Maintain access to data you have given it access to

This allows Kula to continue syncing your emails. It ensures your candidate replies are tracked and your communication history stays up-to-date.

Sign you in and read your profile

This lets Kula verify your identity and display your name and email address correctly in the system.

Send mail as you

This allows you to send emails to candidates directly from Kula. The emails will appear as if they were sent from your Outlook account (because they are!).

Read and write access to your mail

This enables Kula to sync all candidate-related emails to their profiles in the ATS. Kula can read incoming emails from candidates and display them in the system. Note: This does NOT include permission to send mail on its own.

Privacy Note: Kula only syncs email threads that you initiated from within Kula. When you send an email to a candidate through Kula, the system will track replies to that conversation. All other emails in your inbox remain completely private and are never accessed by Kula.

How to connect your calendar

  1. Go to My settings: Go to Settings page and select My integrations under My settings

  2. Find Outlook Calendar: Look for the Microsoft Outlook Calendar section (separate from the email integration)

  3. Click connect: Click the Toggle button next to the email integration

  4. Sign in to Microsoft: Enter your Outlook credentials when prompted

  5. Review and accept permissions: Review the calendar permissions (shown below) and click Accept

Calendar permissions explained

When you connect your calendar, Kula will request the following permissions:

What these permissions mean:

Permission

Why Kula Needs This

Maintain access to data you have given it access to

This ensures Kula can continue to sync calendar events and availability even when you're not logged in.

Sign you in and read your profile

This verifies your identity and displays your information correctly in calendar invitations.

Have full access to your calendars

This allows Kula to create interview events, check your availability, update meeting details, and delete cancelled interviews from your Outlook calendar.

What happens after connecting: When you schedule an interview in Kula, it will automatically appear in your Outlook calendar. Calendar invites will be sent to all participants from your Outlook account.

Microsoft Teams video conferencing

When you connect your Outlook calendar, Microsoft Teams video conferencing is automatically enabled! This means:

  • Automatic Teams links: Every interview you schedule through Kula, you will be able to select Microsoft Teams as your conferencing option

  • No extra setup: You don't need to connect Teams separately - it's included with your calendar integration

  • Professional video interviews: Candidates can join video interviews with one click directly from the calendar invite

  • Seamless experience: All interview details, including the Teams link, are included in both Kula and your Outlook calendar

After you connect

Email integration

Once your email is connected:

  • You can send emails from candidate and application profiles in Kula. All candidate replies will appear in the Conversation tab on their profile

  • Emails sent from Kula will appear in your Outlook Sent folder

Calendar integration

Once your calendar is connected:

  • You can schedule interviews directly from Kula

  • Kula will check your availability before suggesting interview times

  • Interview events will automatically appear in your Outlook calendar

  • Calendar invites will be sent from your Outlook account

  • Microsoft Teams can be used during scheduling as your conferencing tool