Bulk self-scheduling links

You can send self-schedule links to several candidates at once instead of opening each one individually. Kula still generates a separate, personal link for each candidate, each booking against that candidate's own interview, not one shared time slot for the group.

Use this when a batch of candidates all need to move through the same interview at the same stage, for example after a screening call, when you want to get everyone's interview on the calendar in one pass.

Send bulk self-schedule links from a job's candidate list, filtered to one stage.

Step 1: Select candidates in a single stage

1. Go to the job's Candidates tab and filter the list down to a specific stage. Bulk self-schedule isn't available from the All stages view.

2. Check the box next to each candidate you want to send a link to.

Note: The stage needs at least one interview activity set up in the interview plan for this action to be available, and it isn't available for rejected candidates.

Step 2: Send the links

1. In the bulk action bar, click Send self-schedule link.

2. Set the scheduling window, duration, and interviewer or pool, the same way you would for a single candidate.

3. Send.

Kula creates an individual self-schedule link for each selected candidate and emails it to them. Each candidate books independently, against the same interview activity but their own available slots.

Note: Sending self-schedule links requires your Kula calendar to be connected.

Here's our step-by-step-guide

1. Open the job and navigate to the stage that includes the self-scheduling interview activity.

2. Check the box next to each candidate you'd like to include. They must be at a stage where an Interview activity has already been configured.

3. Once selected, click the Send self-scheduling link button at the bottom.

   

4. Click on the Start self-schedule button to proceed.

   

5. A popup will open where you can define availability for the interviews.

   

6. Let the system automatically find matching time slots based on the interviewers' availability by clicking on the Find time button.

   

7. You can check the boxes for specific days you’d like to offer slots on.

   

8. Confirm the time options, and click on the Next: Email to candidate button.

   

One-on-One Interviews with Multiple Interviewers

If the self-scheduling activity includes multiple interviewers for a one-on-one interview format, here’s how it works:

• The system checks all interviewers’ calendars and shows the candidate time slots based on any one interviewer being available.

• When a candidate selects a slot, the system will assign the interviewer who is available at that time.

This makes scheduling more flexible while still ensuring a personalised, one-on-one experience.

Need Help?

If you have questions or need assistance with setup, feel free to reach out to us at support@kula.ai or use the in-app assistance.