Types of scheduling

Kula gives you more than one way to get an interview on the calendar, because not every interview needs to be booked the same way. This article maps out what's available, so you can pick the right one instead of defaulting to the same method every time.

Every method starts from the same place: a candidate's Interview activity, on their application. From there, your scheduling options depend on what's set up in the job's interview plan and what's connected on your account.

Schedule manually

You pick the interviewer, date, and time yourself, based on what you already know about everyone's calendars. This is the default option and works for any interview kind, one-on-one or panel.

Schedule with AI

If your account has the Coordinator Agent turned on, Kula's AI can find a time and handle the back-and-forth of getting it booked for you, instead of you working out interviewer availability by hand.

Send a self-schedule link

Instead of picking a time yourself, you send the candidate a link where they book directly from real interviewer availability. As soon as they pick a slot, Kula books it and sends calendar invites. See How to send a self-schedule link to a candidate, and Bulk self-scheduling links for sending several at once.

Request availability

You ask the candidate to share the times that work for them, without committing an interviewer's calendar yet. Nothing is booked until you review what they submit and schedule the interview yourself. See Candidate availability request links.

Panel interviews

Some interviews need more than one interviewer in the room at the same time. A stage's interview plan decides whether its interview is one-on-one or panel; you don't choose this per candidate. See Panel and multi-stage interview scheduling.

Scheduling multiple interviews at once - Schedule ALL

When a stage has more than one interview activity, for example, a loop of back-to-back interviews, you can schedule the whole batch for a candidate in one pass instead of booking each one separately. See Panel and multi-stage interview scheduling.

Need Help?

If you have questions or need assistance with setup, feel free to reach out to us at support@kula.ai or use the in-app assistance.