Creating a project and adding candidates

Last updated: September 8, 2026

Create a project to gather a shortlist of candidates in one place. This article covers the two-step create form and the four ways to get candidates into a project once it exists.

Who can do this: Super Admin, Admin, Recruiter 

Where to find it: Projects → New Project

How to create the project

The form has two steps: Basic Info and Project Team.

  1. Go to Projects and click New Project.

  2. Enter a Project name. This is the only required field, and it is limited to 60 characters.

  3. Add a Description if you want one. It is limited to 255 characters and appears under the name in the projects list.

  4. Pick a Talent pool to link the project to, if you use talent pools. This is optional.

  5. Click Next: Project team.

Your project is created at this point, not at the end. Clicking Next: Project team saves it and shows a "Project created successfully" message. Step 2 only adds people to a project that already exists.

On step 2 you can add viewers and editors, or skip it and share later. Both are covered in Sharing a project and sending candidates for review.

  1. Click Save to finish.

Your new project appears at the top of the list.

Four ways to add candidates

Open the project and click Add candidate. The dropdown beside it offers four routes.

Option

What it does

Create from scratch

Fill out one candidate's details manually.

Add existing candidates

Pick people who already exist in Kula.

Import from CSV

Bulk import candidates from a CSV file.

Email to

Forward CVs to the project's own email address and Kula creates the candidates for you.

The Email to address is unique to each project and looks like talent-1979@your-domain.kula.ai. Use the copy button beside it rather than retyping it.

You can also add candidates from elsewhere in Kula — from a job's Candidates tab, from the Candidates list, or from a contact's profile — by choosing Add to Project.

Working through a long candidate list

Once a project has candidates, the table shows Total candidates, Reviews pending, Accepted and Rejected across the top. Click any of these to filter the list to just those candidates.

At the bottom of the list you can set the page size to 20, 50 or 100. Tick the header checkbox to select a whole page, then use the action bar that appears to send candidates for review, add them to a flow or a job, or remove them.

Good to know

  • Cancelling on step 2 does not delete the project. Because the project is saved when you click Next: Project team, closing the form afterwards leaves the project in place with no one shared on it. Delete it by archiving it if you did not mean to create it.

  • A project name can be at most 60 characters and a description at most 255.

  • Archiving is the only way to remove a project, and it cannot be undone. You must type ARCHIVE to confirm, and everyone loses access.

  • Candidates cannot be exported from a project. There is no CSV export and projects are not part of the organisation data export.

  • Removing a candidate from a project is permanent and asks you to type REMOVE to confirm. It does not delete the candidate from Kula — only from this project.

Need help? If you have questions or need assistance, reach out to us at support@kula.ai or use the in-app chat.