Job-Level Permissions and Visibility

Kula gives you control over who can see a job and what they can do with it. This is managed through two separate settings: job visibility (who sees the job on the career portal and job boards) and job-level access (which internal users can view and manage the job).

Job Visibility: Listed vs. Unlisted

Every job in Kula has a visibility setting that controls whether it appears publicly.

How to update visibility:

1. Open the job

2. Go to Settings → Job Post

3. Toggle the listing status

4. Save

When a job is closed or deleted, Kula automatically removes it from connected job boards (where the integration credentials are still valid).

Confidential Jobs

Marking a job as Confidential adds an extra layer of internal access control. Confidential jobs are hidden from team members who are not directly assigned to the hiring team.

What confidential means:

• The job is hidden from the jobs list for anyone not on the hiring team

• The job is automatically set to Unlisted and removed from job boards and the career page

• A confidential badge appears on the job for those who can see it

• If the job is later marked as not confidential, it remains Unlisted until you manually set it to Listed

When to use confidential:

• Executive or sensitive leadership roles

• Backfill roles where the current employee hasn't been notified

• Roles with competitive sensitivity

How to mark a job as confidential/not confidential:

1. Open the job

2. Go to Settings → Job Info or use the More Options (⋯) menu

3. Toggle Mark as Confidential/ Mark as Not confidential for the jobs already marked as confidential

4. Save

Internal Access: Who Can See a Job

Beyond public visibility, internal access to a job in Kula is governed by a combination of user roles and hiring team membership.

Admins and Super Admins

Full access to all jobs in the organization, regardless of hiring team membership.

Recruiters and Hiring Managers

Can see jobs they are added to as part of the hiring team. Depending on their role permissions, they may also have visibility into all jobs across the organization.

Interviewers and Coordinators

Can only see jobs they have been explicitly added to via the hiring team.

External Collaborators (Agency Recruiters)

Can only see and manage the specific jobs they have been added to under the External Recruiters section of the hiring team. They cannot see other jobs in your account.

Role-Based Permissions on a Job

What a team member can do on a job depends on their system role (set in Settings → Roles & Permissions) and their hiring team role on that specific job.

Exact permissions may vary depending on how your organization has configured custom roles in Settings → Roles & Permissions.

FAQs

Q: Can I make a job visible only to specific internal users? Yes — mark the job as Confidential. Only users on the hiring team will be able to see it.

Q: If I mark a job confidential, will it be removed from the career page? Yes. Confidential jobs are automatically unlisted and removed from all job boards and the career page.

Q: Can an agency recruiter see candidates added by my internal team? No. External Collaborators (agency recruiters) can only see and receive notifications about candidates they personally submitted.

Q: What happens to a confidential job's visibility if I remove the confidential tag? It stays Unlisted. You must manually change it to Listed if you want it to appear publicly again.

Q: Can I restrict a recruiter from seeing jobs they're not assigned to? This depends on the permissions configured for the Recruiter role in Settings → Roles & Permissions. Contact your admin to adjust role-level access settings.

Need Help?

If you have questions or need assistance with setup, feel free to reach out to us at support@kula.ai or use the in-app chat for assistance.