Creating a new job

The Jobs page allows you to create and manage job postings, including configuring the job description, AI scoring, hiring team, interview plan, and job postings.

This article explains how to create a job and configure each section within Kula.

Prerequisites

You must have one of the following permissions:

• Super Admin

• Admin

• Recruiter

Step 1: Configure Job Information

Click Jobs in the left navigation.
Click Create Job.
Enter the Job Title.
Enable Confidential if the job should be hidden from general visibility.

In Job Information, select:

• Department

• Office

• Work Type

• Workplace

Add the Job Description:

• Type the description manually, or

• Paste content from another source, or

• Use Ask AI to generate a job description with a one-line prompt, or

• Copy the description from another job

Configure AI Scoring:

• Define attributes that matter for this role

• Use these attributes to filter and rank candidates automatically

Step 2: Configure the Hiring Team

In the Hiring Team section, define who has access to the job and their permission level.

Recruiter

Recruiters can:

• Edit job information

• Update the hiring team

• Modify the interview plan

• Manage job posting settings

• Schedule interviews

• Create offers

• Move candidates between stages

Hiring Manager

Hiring Managers can:

• Schedule interviews

• Create offers

• Move candidates between stages

• Manage candidates throughout the hiring process

Coordinator

Coordinators can:

• Schedule interviews

• Move candidates between stages

Coordinators cannot create or view offers.

External Recruiter (Agency)

External recruiters can:

• Add candidates to the job

• Schedule interviews for candidates they added

• Move their candidates between stages

They cannot create or view offers.
They can only manage candidates they submit.

Step 3: Configure the Interview Plan

In the Interview Plan section, define the hiring workflow for the job.

It is recommended to create Interview Plan templates in Global Settings. Templates can auto-apply based on Department, Office, and Work Type.

How to set up an Interview plan in global settings

Within the job, you can configure the following milestones:

• Prospect

• Application

• Interview

• Offer

• Hired

Within each milestone, you can create stages.
Within each stage, you can add activities such as:

• Add Email

• Add Interview

• Add Assessment

• Add Review

• Add Survey

Configure Target Time in Stage

You can set a target time in stage to track turnaround time.

• Click the stage.

• Edit the stage name if needed.

• Enter the Target Time in Stage.

To remove a stage, use the delete option next to the activity button.

Note: You can also choose a template and configure the interview plan. As shown in the screenshot.

Step 4: Configure Job Posting

In the Job Posting section, control how the job appears to candidates.

Set Job Post Title

Enter the Job Post Title.

This title appears on your career page and external job boards.

Control Listing Visibility

Choose whether the job is:

• Listed

• Unlisted

If the job is listed, you can choose whether it is open to:

• External candidates

• Internal candidates

• Both

This option appears only when the job is listed.

Configure Application Settings

Select Confirmation Email Template

Choose the email template that confirms application submission.

This email should acknowledge receipt and share next steps.

Select Application Form

Choose the application form that candidates complete.

Ensure the form collects all required information for evaluation.

It is recommended to create Application form templates in Global Settings. Templates can auto-apply based on Department, Office, and Work Type.

How to set up an Application form in global settings

Note: You can also choose an application form template and configure the application form on the fly. As shown in the screenshot above.

Configure Auto-Rejection Rules

Set up auto-rejection rules using knockout questions.

Candidates can be automatically rejected based on responses to specific application form fields.

Note: Auto Rejection is supported only in these fields - Yes/No, Number, Date, Single Choice, Multi Choice

EEOC Questions

EEOC (Equal Employment Opportunity Commission) questions are enabled by default.

These questions collect demographic data for compliance and diversity tracking.

Step 5: Save or Launch the Job

Click Save to keep the job as a draft.
Click Launch Job to publish the job.

If job approval is enabled, the job is published only after approval. You choose either to launch immediately or schedule the launch.

Your job is now created and ready to manage.