Getting Started with Kula: A Guide for Recruiters

As a Recruiter, your role is crucial in attracting, managing, and guiding candidates through the hiring process. This guide will help you get started with Kula ATS, from setting up your account to effectively managing job postings and candidates.

Before getting started:

• Ensure you have your Kula ATS login credentials. If you don’t have an account, contact your Admin to get set up.

Setting Up Your Account

• Start by clicking on the Settings icon and navigating to User Settings to customize your profile and preferences.

  
  

  1. Profile Setup
     • Profile Information: Update your profile with your job title, department, and contact details for personalized communication.
     • Date & Time Format: Adjust your preferred date and time format to align with your regional preferences.
       
       
  2. Create User Templates - Kula offers default templates, but you can create custom ones to suit your needs. Here are some of the categories:
     
     
     
  3. Working Hours - Define your working hours to ensure interview scheduling aligns with your availability.
     • Set your preferred interview days and times.
     • Use the Date Overrides feature to add exceptions when your availability changes.
       
       
  4. User Integration
     • Link Your Mailbox
       
       To sync your email:
       • Go to Settings > Mailbox Integration and select either Gmail or Outlook.
       • Follow the prompts to authorize and integrate your mailbox for seamless communication with candidates.
         
         
     • Sync Your Calendar
       • Navigate to Settings > Calendar and integrate your calendar with Kula ATS to simplify interview scheduling and ensure your availability is up to date.

Viewing the Dashboard

• Dashboard Display - After logging in, you will land on the Kula ATS homepage. The Dashboard provides an overview of your daily tasks and key information.

• Daily Agenda - View your schedule for the day, including interviews, meetings, and important deadlines.

• Open Tasks - Check your to-do list to stay on top of your recruitment tasks and ensure nothing is overlooked.

Primary Tasks and Activities

• Creating, Managing, and Posting Jobs
  
  

  • How to Create and Manage a Job 

  • AI Scoring

  • Setting up an Interview Plan

  • Application Form
    
    

• Adding and Reviewing Candidates
  
  

  • Adding Candidates

  • Evaluate Candidates

  • Manage Candidate Pipeline
    
    

• Interacting with Candidates

  • Scheduling Interviews
    
    
    

    • Access Candidate Profile

    • Initiate Scheduling

• Generating Offers and Offer Letters

  • Generate Offer

  • Send Offer Letter

Tips for Effective Recruitment with Kula ATS

Leverage AI Scoring for Optimized Job Postings

Why: AI scoring helps ensure your job descriptions are effective, inclusive, and attractive to top talent. Here's how to use the AI Scoring feature.

Customize Your Application Form for Better Data Collection

Why: Tailoring your application form to each job ensures you gather relevant information that aligns with the specific requirements of the role. Here's how to create an application form template.

Regularly Review and Adjust Interview Plans

Why: Ensuring your interview process is up-to-date and well-structured helps in assessing candidates more effectively. Here's how to create and edit an Interview Plan template.