This guide is designed to help you, as an Interviewer, effectively use Kula ATS to participate in and manage the interview process.

Before getting started:

• Ensure you have your Kula ATS login credentials. If you don’t have an account, contact your Admin to get set up.

Setting Up Your Account

Start by clicking on the Settings icon and navigating to User Settings to customizeyour profile and preferences.

1. Profile Setup
   • Profile Information: Update your profile with your job title, department, and contact details for personalized communication.
   • Date & Time Format: Adjust your preferred date and time format to align with your regional preferences.
     
     
2. Working Hours - Define your working hours to ensure interview scheduling aligns with your availability.
   • Set your preferred interview days and times.
   • Use the Date Overrides feature to add exceptions when your availability changes.
     
     
3. User Integration
   • Link Your Mailbox
     
     To sync your email:
     • Go to Settings > Mailbox Integration and select either Gmail or Outlook.
     • Follow the prompts to authorize and integrate your mailbox for seamless communication with candidates.
       
       
   • Sync Your Calendar
     • Navigate to Settings > Calendar and integrate your calendar with Kula ATS to simplify interview scheduling and ensure your availability is up to date.

Primary Tasks and Activities

Viewing and Preparing for Interviews

• Preparing for Interviews
  • 1. Navigate to the Candidates tab within a Job and select a candidate to review.

    2. Assess the candidate's resume, experience, and qualifications.

    3. Use AI scoring to help evaluate the candidate's suitability for the role.
    
    

    Here's our guide on how to review a Candidate.

    
    
    
    
• Review the interview plan associated with the Job and prepare questions to be asked.
  
  Here are helpful articles that you can check out:
  • How to Schedule an Interview with a Candidate
  • Join a Virtual Interview as an Interviewer
  • How to Use the Interview Notetaker and Interview Assistant

Reviewing Interviews and Sharing Feedback

1. Review the Interview Transcript including the Highlights, Lowlights and your scorecard. Use the AI Assistant to get specific information about the candidate. 
2. Fill out the Scorecard with detailed notes on the candidate’s performance.
3. Share feedback with other team members to facilitate a collaborative decision-making process.
   
   Here's our guide on how to Fill Out a Scorecard
   
   
   
   

Tips for Effective Interviewing with Kula 

Thoroughly Review Candidate Profiles Before Interviews

Why: Understanding the candidate’s background and qualifications helps you ask relevant questions and assess their fit for the role.

Provide Constructive and Timely Feedback

Why: Timely and constructive feedback helps maintain the efficiency of the recruitment process and provides valuable insights for decision-making.