Archiving and Closing a Job

Last updated: April 10, 2026

Kula gives you two ways to retire a job once hiring is complete or a role is no longer active: closing and archiving. They serve different purposes and have different effects on your data and workflow.

Closing a Job

Closing marks a job as inactive while keeping it accessible and reportable.

When to close

  • The role has been filled

  • Hiring has been cancelled or put on indefinite hold

  • You want to stop accepting applications but preserve all data

What happens when you close a job

  • The job is removed from your active jobs view

  • The job post is unpublished from your career portal

  • Connected job board listings are automatically removed (where the integration supports auth)

  • Existing candidates remain in their pipeline stages

  • All data (candidates, notes, scorecards, history) is preserved

  • The job can be reopened at any time by changing the status back to Open

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How to close a job

  1. Go to Jobs & Requisitions → Jobs

  2. Open the job

  3. Click the status badge or More Options (⋯)

  4. Select Close Job

  5. Confirm the action

Archiving a Job

Archiving is a final step that moves a closed job out of your active workflow entirely. It is typically done after a job has been closed and you no longer need it in your day-to-day view.

When to archive

  • The job is closed and hiring is fully complete

  • You want to clean up your jobs list without deleting historical data

  • The role is permanently discontinued

What happens when you archive a job

  • The job is moved out of the standard jobs list

  • It is no longer visible in default views (filter by "Archived" to find it)

  • Candidate data and history are fully preserved for reporting and compliance

  • Archived jobs cannot be reopened — you would need to clone the job to start a new version

How to archive a job

  1. First, ensure the job is in Closed status

  2. Go to Jobs & Requisitions → Jobs

  3. Open the closed job

  4. Click More Options (⋯)

  5. Select Archive Job

  6. Confirm the action

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Closing vs. Archiving: Quick Comparison

Close

Archive

Job is still visible

Yes (in closed filter)

No (hidden from default view)

Can be reopened

✅ Yes

❌ No (clone instead)

Candidates preserved

✅ Yes

✅ Yes

Removed from job boards

✅ Yes (auto)

✅ Yes (already removed)

Use case

Hiring complete, may reopen

Permanently done

Recommended Workflow

Hiring complete → Close job → Send rejection emails to remaining candidates
                                      ↓
               Role permanently discontinued → Archive job
                                      ↓
               Role reopens later → Reopen (or Clone if structure changed)

FAQs

Q: Can I reopen an archived job?
No. Archived jobs cannot be reopened. If the role comes back, clone the archived job to create a fresh copy.

Q: Will archiving a job delete candidate data?
No. All candidate records, notes, and history are preserved even after archiving.

Q: What happens to job board postings when I close a job?
Kula automatically removes the job from connected job boards when it is closed or deleted, provided the board integration credentials are still valid.

Q: Can I archive a job that is still Open?
No. A job must be Closed before it can be archived.

Q: Should I close or archive a job when someone is hired?
Close the job first. Once you've completed any final steps (rejection emails, data review), archive it to keep your jobs list clean.

Need Help?

If you have questions or need assistance with setup, feel free to reach out to us at support@kula.ai or use the in-app chat for assistance.