Panel and multi-stage interview scheduling

Not every interview is one candidate and one interviewer. Some need several interviewers in the same session, and some stages need several separate interviews booked together instead of one at a time. This article covers both.

Use a panel when a group needs to evaluate a candidate together in one sitting. Use multi-activity scheduling when a stage has more than one interview to get through, for example, a loop of back-to-back sessions, and you want to book all of them for a candidate in one pass.

Both are available from a candidate's Interview activity on their application.

Panel interviews

Whether an interview is one-on-one or a panel is decided in the job's interview plan, not chosen each time you schedule. When someone sets up the interview activity for a stage, they choose an Interview type:

• One-on-one interview: add the interviewer you want, or pick an interviewer pool.

• Panel interview: add all the interviewers you want to attend this interview.

A panel interview doesn't support interviewer pools. Every interviewer on a panel is added directly, since everyone needs to be in the same session together, rather than one person being picked from a pool.

Once the interview plan is set up this way, scheduling that stage's interview, manually, with AI, or with a self-schedule link, books every panel interviewer into the same slot.

Scheduling multiple interviews at once

When a stage has more than one interview activity, for example, separate technical and culture-fit interviews back to back, you don't have to schedule each one separately. From the candidate's stage activities, use Schedule all interviews to book the whole group together. Kula finds a time that works across every interview and interviewer involved, and schedules them as a set for that candidate.

Note: This only groups interview activities that belong to the same stage. Interviews in different stages are still scheduled separately, once the candidate has moved into that stage.

Need Help?

If you have questions or need assistance with setup, feel free to reach out to us at support@kula.ai or use the in-app assistance.