How to Create a Job Description

A well-crafted job description not only outlines the responsibilities and qualifications required for a position but also helps in setting clear expectations for potential candidates. Whether you're starting from scratch, copying from an existing job description, or using AI assistance, having a structured approach will enhance your recruitment process.

You have several options for creating a job description. Choose the method that best fits your needs:

Add Manually

1. Navigate to Job Descriptions: Go to the job description section in your applicant tracking system (ATS).

2. Click on “Add Manually”: Start creating a new job description from scratch.

3. Input Default Sections: Fill out the default sections provided:

   • About the Job: Describe the role, its purpose, and how it fits into the organization. Include details such as job title, department, and reporting structure.
   • Skills & Qualifications: List the required and preferred skills, educational background, certifications, and relevant experience. Be specific to ensure candidates understand the qualifications needed.
   • Responsibilities: Outline the key duties and responsibilities of the role. Be clear and concise to give candidates a realistic understanding of what will be expected of them.

Benefits

• Customization: Allows you to tailor each job description to the specific needs of the role and organization.
• Control: Provides full control over the content and format of the job description.

Copy from Another Job

1. Select “Copy from Another Job”: Choose an existing job description that closely matches the role you are hiring for.
2. Modify as Needed: Adjust the copied job description to fit the new role. Update the job title, responsibilities, qualifications, and any other relevant details.

Benefits

• Efficiency: Saves time by using a pre-existing template that can be quickly adapted.
• Consistency: Maintains a standard format and language for similar roles within the organization.
  
  

Ask Kula AI to Create One

1. Select “Ask AI”: Use the AI-powered tool to generate a job description.
2. Provide Information: Input as much information as possible about the job, the company, and any specific requests. This could include job title, key responsibilities, required skills, company culture, and other relevant details. Once done, click on the Generate JD button. 
3. Review and Edit: Once the AI generates the job description, review it for accuracy and completeness. Make any necessary adjustments to ensure it aligns with your requirements.
   
   Edit the Job Description generated by Kula AI
   
   1. Click on the Ask AI to Edit prompt and provide the details that you would like to add or edit
   
   Edit a specific section
   1. If a particular section of the Job Description doesn’t meet your expectations, you can highlight the section or specific words and click on the AI icon where you can have the following options:
      • Edit dropdown:
        • Rewrite: Rephrases the selected text while retaining the original meaning.
        • Make it shorter: Condenses the text to make it more concise.
        • Make it longer: Expands the text for more detailed explanations.
      • Change tone dropdown:
        • Professional: Sets a formal and business-like tone.
        • Casual: Adopts a more relaxed and friendly tone.
        • Enthusiastic: Adds excitement and energy to the text.
        • Persuasive: Makes the text more convincing and compelling
          
          

Benefits

• Speed: Quickly generates a job description based on provided information.
• Assistance: AI helps in crafting a well-structured job description, especially useful for those who may find it challenging to start from scratch.