How a requisition is filled
Last updated: September 11, 2026
A requisition moves to Filled automatically when the candidate linked to it accepts their offer, or when you move them to a Hired stage. You don't mark a requisition as filled yourself. You link it to an offer or a hire, and Kula updates it.
Who can do this: Anyone who can send offers or move candidates to Hired on the job: Super Admin, Admin, Recruiter, Hiring Manager, and Department head / Site lead (only for jobs in their departments and offices)
Where to find it: Jobs & Requisitions → Requisitions, and on the candidate's Offer or Hired stage
The two ways a requisition gets filled
How you link the requisition | When it turns Filled |
|---|---|
On the candidate's offer | When the offer is accepted, either signed through e-signature or marked as accepted |
When you move a candidate to Hired without an offer | Immediately, when you move the candidate |
Either way, one requisition covers one hire. A requisition can be linked to only one offer or hire, and each offer or hire uses only one requisition.
Fill a requisition through an offer
When requisitions are turned on for your account, every offer needs one. The requisition field is pinned at the top of the offer form and is required.
Open the candidate's Offer stage and .
Check the requisition at the top of the form. Kula pre-selects the first available requisition on the job. Change it if you need a different one.
Complete and send the offer as usual.
When you link the requisition, it moves to Open if it wasn't open already. When the candidate accepts the offer, it moves to Filled.
You can pick requisitions that are Approved, Ready to open or Open, as long as they aren't already linked to another offer or hire.
If the offer salary is above the requisition's salary range, Kula shows a warning on the form. You can still send the offer, and your offer approvers are told that the salary is above the range.
Fill a requisition by moving a candidate to Hired
Use this route when you hire someone without sending an offer through Kula.
to a Hired stage.
In the Associate requisitions window, select the requisition.
Click Associate requisitions.
The requisition moves to Filled straight away.
Kula only shows this window when the job has requisitions and the candidate doesn't already have one through their offer. If the candidate's offer already has a requisition, moving them to Hired doesn't change it. That requisition is filled when the offer is accepted.
What a filled requisition shows
Open the requisition from Jobs & Requisitions → Requisitions. You can filter the list by Status to see only filled requisitions.
What you see | What it tells you |
|---|---|
Filled status tag | The requisition has been used. The only status action left is Close requisition. |
Time to fill | Days from the date the requisition was opened to the date it was filled. Hover over it to see how it's calculated. |
Associated job | The job the hire was made on. Click it to open the job. |
Associated candidate | The person who filled the requisition. Click their name to open their application. |
Salary, Start date, Role, Equity | Taken from the accepted offer. These appear only when the requisition was filled through an offer. An above range tag appears if the offer salary is above the requisition's range. |
When a requisition is filled, Kula notifies the person who created it, its hiring manager and its recruitment partner. The person who filled it does not get a notification.
In the list view, a requisition that belongs to a group shows a Part of a group tag. Each requisition in a group is filled separately. See the Good to know section below.
When a filled requisition goes back to Open
A requisition is released and goes back to Open in these cases:
What happens | What Kula does |
|---|---|
The candidate declines the offer, or you mark the offer as Rejected | Removes the link and reopens the requisition |
You delete the offer | Removes the link and reopens the requisition |
You move a candidate who was hired without an offer out of the Hired stages | Asks you to confirm Remove associated requisition?, then reopens it |
You remove the requisition from the candidate's Hired stage | Asks you which stage to move the candidate to, then reopens it |
You to another job | Removes the link and reopens the requisition |
You edit an offer that was already accepted | Keeps the link, but moves the requisition back to Open until the edited offer is accepted again |
While a requisition is filled, you can't edit it. The Edit button is disabled with this message: "Filled requisitions cannot be edited. Delete the associated offer or mark the candidate as rejected to edit this requisition."
Good to know
You can't mark a requisition as Filled manually. Filled is always the result of an accepted offer or a hire. The status menu on a filled requisition offers only Close requisition.
One offer per requisition. You can't send two offers against the same requisition. To make offers to two candidates for one role, each offer needs its own requisition.
Filling a requisition doesn't close the job. The job stays open until you close it, even when all of its requisitions are filled.
Requisitions in a group are filled one at a time. A group created with a headcount of 3 has three requisitions, and each needs its own offer or hire. If you edit all requisitions in a group that includes filled ones, Kula takes the filled requisitions out of the group and gives them new requisition IDs.
Time to fill can show "less than a day". If a requisition was never opened before it was filled, for example when you hire directly from Approved or Ready to open, Kula uses the fill date as the open date. Requisitions linked to an offer are opened when you link them, so their time to fill runs from that point. For how this feeds your reports, see .
A filled requisition can't be reopened after you close it. Closing a filled requisition is one-way. See .
A requisition belongs to one job. A requisition already attached to one job can't be used for an offer on another job. If a requisition isn't attached to any job yet, using it on an offer or hire attaches it to that candidate's job.
Need help? If you have questions or need assistance, reach out to us at support@kula.ai or use the in-app chat.