The Jobs section is where you create and manage every open role at your company. Setting up a job means working through four configuration areas — Job information, Hiring team, Interview plan, and Job posting — before saving it as a draft or launching it live.

Step 1: Create the job

• Click Jobs in the left navigation.

• Click Create Job.

• Enter the Internal job name — this is the name your team sees inside Kula.

• Check Is confidential if the role should be hidden from general visibility.

• Click Create.

• The job opens in Draft status.

• You can also start from an existing job by cloning it instead of building from a blank canvas — the same configuration tabs apply either way, and cloning carries over its existing settings as a starting point (useful if you need to resubmit a job for approval under a different approver, covered below).

Step 2: Configure job information

This tab covers role details, compensation, requisitions, and the job description.

Basic information: Department, Office, Workplace type, Work type (defaults to Full Time), and — if your account uses Requisitions Management — a Requisition field to associate the job with an approved requisition.

Requisitions, if enabled: If your account has Requisitions Management turned on, requisitions can be created from scratch or by cloning an existing one, go through their own approval workflow, and are then associated with a job during or after job creation (one requisition maps to one job).

Job description (mandatory): Choose one of three methods — Ask AI (Kula generates a description from your job fit criteria and a one-line prompt), Add manually, or Copy from another job.

Job Description Templates can also be pre-configured by Department, Office, and Work Type so a relevant template auto-applies.

Once a job is Closed or Archived, its job description becomes read-only to preserve the historical record.

Step 3: Configure the hiring team

Each person you add to the job gets a role with different permissions:

• Recruiters — broadest access: can edit job information, the hiring team, the interview plan, and the job posting; can schedule interviews, create offers, and move candidates through stages.

• Hiring managers — can schedule interviews, create offers, and move candidates through stages, but cannot change the job configuration.

• Coordinators — can schedule interviews and move candidates through stages only; cannot create or view offers.

• External recruiters (agency) — can add candidates and schedule/move only the candidates they submitted; cannot create or view offers and cannot see candidates added by others.

Step 4: Configure the interview plan

• The interview plan defines the stages a candidate moves through, organized under five fixed milestones: Prospect, Application, Interview, Offer, and Hired.

• Within each stage you can add activities — Email, Interview, Assessment, Review, or Survey.

• You can also apply a template here; templates set up in Global Settings can auto-apply based on Department, Office, and Work Type.

Step 5: Configure the job posting

Basic info: the Job post title — what candidates see externally, which can differ from the internal job name.

Visibility: External job boards and Kula career page, Internal job board (with options for employees to apply, refer, or both), or Unlisted.

Application form, submission email, EEOC questions, and auto-rejection rules: select or build the application form candidates complete; optionally send a confirmation email on submission; EEOC questions are controlled from Settings and can't be edited inline; auto-rejection rules can knock out candidates automatically based on Yes/No, Number, Date, Single Choice, or Multi Choice answers.

Step 6: Save or launch the job

• Save keeps the job in Draft. Nothing is published and no one can apply.

• Launch job publishes it — immediately or on a scheduled date. If job approval is enabled, the job only goes live once the configured approver(s) sign off.

• Once a job is submitted for approval, the approver on that job cannot be edited.

• If the wrong approver was selected (for example, because the wrong Department or Office was chosen, which auto-derives the approver), the confirmed options are: have a Super Admin override the approval, or clone the job — selecting the correct Department, Office, and Work Type so the right approvers are auto-assigned — and archive the original.

AI Teammates

Kula's AI Teammates help automate key parts of your hiring workflow, making it easier to review applicants, prioritize top talent, and coordinate interviews. Currently, Kula offers the following AI teammates:

Fraud Detector

The Fraud Detector helps identify potentially fake or suspicious candidate profiles submitted for a job. It automatically analyzes incoming applications and flags profiles that may require additional review, helping recruiters maintain the quality of their candidate pipeline.

Scoring Agent

The Scoring Agent evaluates candidates against the job description and hiring criteria you've configured. You can define the relevant criteria and assign weightage to each, allowing the AI to score applicants based on how well they match the role. These scores help recruiters quickly identify and prioritize the most suitable candidates.

Coordinator

The Coordinator simplifies interview scheduling by coordinating interview availability between candidates and interviewers. It helps streamline the scheduling process and reduces the manual effort involved in finding suitable interview slots.

Each of these AI teammates has its own dedicated knowledge base article with detailed setup instructions, configuration options, and best practices. Refer to the corresponding articles to learn more about using each feature effectively.

Good to know

• Requisitions Management can make job creation stricter. If your account mandates a requisition before a job can be created, make sure an approved requisition exists first — this is an account-level setting under Settings → Requisitions, not something visible from the job-creation screen itself.

• Job approvers are usually auto-derived from Department, Office, and Work Type — and locked in once submitted. Double-check these fields before submitting for approval; changing your mind afterward means overriding or cloning, not editing.

• A hiring manager needs to be assigned for approval routing to work, if approvers are configured as job-level hiring managers. A job with no hiring manager assigned can get stuck unable to open or reopen, with no obvious error explaining why.

• If you're editing a draft job that uses a custom Internal Job Posting (IJP) application form, double-check it after saving. A recently fixed bug (resolved 6 Aug 2026) could cause the IJP form to silently revert to the external candidate-facing form on a draft edit, with no way to reselect it from the UI once it happened. Worth a quick visual check if you're on an account that hit this before the fix.

• There's currently no way to resubmit a rejected job for approval without recreating it. If a job is rejected, edited, and resubmitted, it goes back into a fresh Pending Approval flow rather than "re-approving" the original submission — a smoother resubmission path has been requested but isn't built yet.

FAQ

• What roles can create a job? Super Admin, Admin, or Recruiter.

• Can I start from an existing job instead of a blank one? Yes — clone an existing job. The configuration options are identical either way, and cloning is also the standard workaround if you need to resubmit a job under different approvers.

• I submitted a job for approval and picked the wrong approver — can I fix it? Not by editing the existing submission. A Super Admin can override the approval, or you can clone the job with the correct Department/Office/Work Type (which auto-assigns the right approvers), submit the clone, and archive the original.

• Do I need a requisition to create a job? Only if your account has Requisitions Management enabled and configured to require one. Check Settings → Requisitions if job creation seems unexpectedly blocked.

• Why is my job stuck and not routing for approval? If approvers are configured as the job's hiring managers, confirm a hiring manager is actually assigned to the job — without one, there's no one to route the approval to.

• Does the job description stay editable forever? No — once a job is Closed or Archived, its job description becomes read-only to preserve the historical record.

Need help?

If you have questions or need assistance, reach out to us at support@kula.ai or use the in-app chat.