Getting Started with Kula: A Guide for Super Admins

As a Super Admin, you have comprehensive control over Kula ATS, including setting up and managing system-wide configurations, user roles, integrations, and more. This guide will help you get started with Kula ATS, ensuring you can effectively oversee and optimize the platform for your organization.

Setting Up Organization Settings

1. Organization Settings

• Users:

  • Manage Employees: View, manage, and invite new users to your organization. Access the Users section to adjust user roles and permissions.

• Departments:

  • Manage Departments: Configure and oversee all departments within your organization. Use the Departments section to create, edit, or remove departments.

• Offices:

  • Manage Offices: Set up and manage office locations. Access the Offices section to add new offices or update existing ones.

• Integrations:

  • Manage Integrations: Connect Kula ATS with other tools and platforms. Configure integrations for job boards, email systems, and HR tools in the Integrations section.

• Plans:

  • Manage Plans: Oversee and manage subscription plans and features available to your organization. Access the Plans section for details and updates.

• Candidate Sources:

  • Manage Sources: Configure and manage all candidate sources used for recruitment. Access the Candidate Sources section to add or update sources.

• Roles & Permissions:

  • Manage Roles: Define and manage user roles and permissions within your organization. Use the Roles & Permissions section to create or modify roles and assign permissions.

2. Job & Applications

• Rejection Reasons:

  • Manage Reasons: Set and manage all reasons for candidate rejections. Access the Rejection Reasons section to add or edit rejection reasons.

• Job Description Templates:

  • Manage Templates: Create and maintain templates for job descriptions. Use the Job Description Templates section to ensure consistency across job postings.

• Job Closure Reasons:

  • Manage Reasons: Configure reasons for closing job postings. Access the Job Closure Reasons section to manage these settings.

• Compensation:

  • Manage Compensation: Oversee compensation details and structures. Use the Compensation section to configure compensation settings.

• Application Forms:

  • Manage Forms: Create and manage application forms used in the recruitment process. Access the Application Forms section to update or add forms.

3. Job Boards

• Manage Job Boards:

  • Configure Job Boards: Set up and manage job boards where job postings will be published. Access the Job Boards section to integrate and manage boards.

Here's our guide on how to use Job Boards with Kula ATS. 

4. Interviews and Scheduling

• Interview Plan:

  • Manage Plans: Develop and manage interview plans and templates. Access the Interview Plan section to create or modify interview structures.

• Scorecards:

  • Manage Scorecards: Create and maintain scorecards used to evaluate candidates. Access the Scorecards section to manage scoring criteria.

• Interviewer Pool:

  • Manage Pool: Oversee the pool of interviewers available within your organization. Use the Interviewer Pool section to add or manage interviewers.

• Get started with Kula AI Notetaker

  • Kula AI Notetaker is a tool designed to streamline interview processes by capturing, transcribing, and summarizing interview sessions.

5. Career Page Builder & Referrals

• Referrals:

  • Manage Referrals: Set up and manage employee referral programs. Access the Referrals section to track and manage referrals.

• Career Page Builder:

  • Build Career Page: Create and publish your organization’s career page. Use the Career Page Builder to design and update the page where job postings will be displayed.

Check out our guides on: Setting up your Career Page and How to Customize your Career Portal.